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ByLaws: Appendix I
Board of Directors
All Officers and Coordinators must be Regular Members of the Club.
- THE PRESIDENT
- The President shall be the chief executive officer.
- The President shall preside as conference leader for all special meetings.
- The President shall be a member ex-officio of all committees.
- The President will provide leadership, support the other officers and
shall perform all other functions consistent with her/his office.
- The President shall chair and appoint members to the Linkage Committee
and shall be responsible for assuring links to all helpful cat related
groups and Web pages with a special emphasis on information access regarding
CFA, Rescue, and Animal Rights activities. This committee will also be
responsible for setting up and maintaining the Web Page of the club.
- The President shall publish a newsletter summarizing the previous month's
club activities once a month.
- THE VICE PRESIDENT
- The Vice President shall be available via electronic communication
to all members and be the person responsible for initial problem resolution
between members if and when conflicts or issues arise in the club that
lend themselves to private arbitration. Problems that cannot be resolved
at this level will then be taken to the President.
- The Vice President shall chair and appoint members to the Public Relations
Committee. The Vice President will assure that the PR committee actively
takes responsibility for club displays/educational presentations at cat
shows, computer shows, and CFA events, and that club activities providing
public service, Animal Welfare, and Rescue efforts are advertised appropriately.
- The Vice President shall assume the Presidency should the President
be unable to fulfill the requirements of that office or should the President
be removed from office.
- The Vice President shall act in the stead of the President in all respects
whenever the President is absent or unable to fulfill the duties of office.
- The Vice President shall chair committees as appointed by the President.
- The Vice President, as Public Relations Committee Chairperson, is responsible
for coordinating with Regional Directors on financial needs of the regions.
- The Vice President will present a brief monthly report to the President
for inclusion in the Newsletter.
- TREASURER
- The Treasurer shall be the chief financial officer.
- The Treasurer shall have custody of all club monies and shall open
a two tiered bank account in the name of the club, with the signature of
the President required in addition to that of the Treasurer for amounts
exceeding $1000. The Treasurer shall keep account of all receipts and expenditures
and assure that there is a receipt for each expenditure.
- The Treasurer shall provide a yearly financial report in the first
two weeks of April and a report following each show and as requested by
the membership. The Treasurer will also provide a detailed monthly report
to the President for inclusion in the Newsletter, or, alternatively, if
the report is lengthy shall present it directly to the membership.
- The Treasurer shall be responsible for reviewing all requests for hardship
allowances on dues and shall present them to the Board with recommendations.
- The Treasurer shall be a member ex officio of the fund raising committee
and shall share information with the Fund Raising Coordinator as needed.
- The Treasurer shall be a member of the Show Coordinating Committee.
- The Treasurer shall chair the Membership Committee, which shall be
responsible for membership drives, distribution of software that would
allow people access to the club, mailing of dues reminders, validation
of Associate members meeting the criteria and any other functions having
to do with acquiring Associate Members and keeping members. All applications
for membership and signed Codes of Ethics will be sent to the Treasurer.
- The Treasurer will send out a dues notice on January 2nd and will send
reminder notices to those whose dues have not been received on January
15th. The notice shall specify that all dues are due by February 1st of
each year.
- SECRETARY
- The Secretary shall be the organization's recording and corresponding
officer.
- The Secretary shall maintain club-related electronic files and paper
copies which shall be passed on the next elected Secretary.
- The Secretary shall maintain a current and accurate membership list
with mailing addresses, telephone numbers, and electronic addresses.
- The Secretary shall conduct any correspondence in the club's name at
the instruction of the President or as required by CFA.
- The Secretary shall be in charge of all balloting except election of
officers, which are presided over by the Election Clerk.
- The Secretary shall maintain copies of all mail list messages in the
previous year in one or more files and shall pass these on the next Secretary.
Files of messages more than one year old may be deleted. The Secretary
will maintain copies of all membership e- mail votes for six months and
pass any of these aged less than six months to the next Secretary. the
Secretary shall maintain a file of the signed Code of Ethics submitted
by each member for as long as the membership is active and will pass it
on to the next Secretary.
- The Secretary will keep the club members informed of all club related
communications from CFA, will post the CFA proposed amendments, DAL candidacy
statements, and other pertinent information received regarding Club participation
in CFA to the listserver mail list and as soon as reasonably possible after
receipt and in time for discussions prior to a vote when a vote is called
for.
- The Secretary shall be a member ex officio of all committees.
- The Secretary is responsible for providing an application for Regular
membership to all Associate members two months before their year of Associate
membership is up and reminding them of the deadline to apply for Regular
membership.
- The Secretary is responsible for maintaining the mail list and communicating
with the mail list provider as to any change of address, addition or subtraction
of addresses from the list. Only those changes to the mail list sent by
the Secretary will be considered valid by the provider in order to ensure
the privacy of the list.
- DIRECTORS: Three Directors shall join with the Officers to compose the
Board of Directors. The Directors shall separately function as three Coordinators:
the Show Coordinator, the Fund Raising Coordinator, and the Services Coordinator.
- SHOW COORDINATOR:
- The Show Coordinator shall help coordinate shows to be held via contact
with the individual members of the show committee, and to provide assistance
to the other show committee members in fulfilling their duties as needed.
This shall include: a. Corresponding (via e-mail, snail mail, or electronically)
with show committee members, including Show Managers and Show Secretaries,
no less than bi-monthly to discuss the progress and or needs of the upcoming
shows and planning proposals to meet those needs. b. Reporting to the club
membership-at-large concerning the progress of any upcoming shows, and
providing an after- show report to the membership including an overview
of the high and lowlights of the show and any problems with proposals from
the show managers to avoid repeats of the problems. The overview to be
submitted no later than three weeks after the actual date of the show.
c. Coordinating and planning advertising efforts of all planned shows nationally
except for Almanac listings. d. Presenting recommendations to the membership
regarding nominees and/or applicants for Show Manager and Show Secretary.
- The Show Coordinator shall be available via electronic communication
to all members and shall act as chairman of the show coordinating committee.
- The Show Coordinator shall be the person responsible for initial problem
resolution efforts if and when conflicts arise concerning usual club or
show production business. Problems that cannot be resolved at this level
will then be taken by the Show Coordinator to the Board of Directors for
resolution.
- The Show Coordinator shall a member of the Fund Raising Committee chaired
by the Fund Raising Coordinator and shall chair that Committee should the
Fund Raising Coordinator be unavailable or until a substitute is selected
by the Board.
- The Show Coordinator will be responsible for presenting brief monthly
reports on show planning and progress to the President for inclusion in
the Newsletter.
- The Show Coordinator will maintain regular contact with Regional Directors
and the Vice President regarding the financial needs of the regions.
- The Show Coordinator will interface directly with the Regional Directors
in the planning of specific shows per Article VIII of the bylaws.
- THE FUND RAISING COORDINATOR:
- The Fund Raising Coordinator shall chair the fund raising committee
and appoint additional members to that committee (with the exception of
the Services Coordinator and Show Coordinator who are permanent members
of that committee and other officers who may opt to be active in that committee
as they prefer or as the need arises).
- The Fund Raising Coordinator will be available via electronic communication
to all members and will be responsible for monthly (or more frequent) communication
with the treasurer and show committee to assure financial solvency and
problem solving on financial concerns should they arise.
- The Fund Raising Coordinator will be responsible for brief monthly
reports to the President for inclusion in the Newsletter and yearly overview
reports to the membership.
- THE SERVICES COORDINATOR:
- The Services Coordinator shall be chair the Services Committee and
shall be responsible for brief monthly reports to the membership and a
yearly synopsis and overview of the committee functions.
- The Services Coordinator shall be a member of the INTERNET Links Committee
and responsible for assuring that up to date information concerning available
disaster and Animal Rights activity is available to the membership. The
Services Coordinator shall be responsible is assuring such information
on the Internet and other services is available to the Linkage Committee
.
- The Services Coordinator shall communicate as needed with the CFA Legislative
Person and Rescue Person to ascertain what services the Club may offer
and provide information rapidly as it becomes available on AR activities
of significance and disaster information to the club members or CFA, as
indicated.
- The Services Coordinator shall present proposals to the membership
concerning ways the club can significantly provide public services, such
as networking and rapid dissemination of information that could save lives
(for example: disaster information, missing children information, etc)
and information necessary for a rapid response to Animal Rights legislation
or other AR activities.
- The Services Coordinator shall present a monthly brief report to the
President for inclusion in the Newsletter and a yearly comprehensive summary
and overview to the membership.
- The Services Coordinator shall be a member of the Public Relations
Committee.
- The Services Coordinator shall be responsible for recommending worthy
organizations and causes for assistance as informed by committee members
or directly, including but not limited to animal welfare organizations,
needy CFA clubs, missing children, and disaster victims.
- The Services Coordinator shall coordinate effort to collect and disseminate
information on AR activities and proposed legislation to breeders so that
prompt and active countermeasures can be taken. To facilitate dissemination
of information on AR activities, the Services Coordinator shall be a member
of the Linkages committee.
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